Admin & HR Officer – Japan

Job Description

We are seeking a proactive and detail-oriented Admin & HR Officer to manage HR operations, office administration, and finance support in our Yokohama office.

Key Responsibilities

HR Operations

• Manage personnel records (physical and digital).
• Update internal databases with new hire information and employee changes.
• Assist in recruitment processes (scheduling interviews, preparing job ads, issuing contracts).
• Develop and distribute guidelines and FAQs about company policies.
• Gather payroll data and prepare HR-related reports.

Office Administration

• Coordinate office operations, including facilities management and compliance.
• Oversee logistics for events, meetings, and employee relocations.
• Manage travel arrangements and process expense forms.
• Ensure compliance with organizational policies and procedures.

Finance Administration

• Compile documents for finance processing.
• Prepare PR for payment processing.
• Maintain tracker/database for invoices and vendor billing.
• Liaise with Finance team on finance-related issues.
• Provide support to Finance team as required.

Employee Support

• Provide guidance to employees regarding benefits, policies, and HR inquiries.
• Facilitate onboarding and offboarding processes.
• Assist in organizing training sessions and seminars.

Policy Development

• Contribute to creating and revising company policies.
• Ensure policies are up-to-date and compliant with Japan labor laws.

Requirements

• Previous experience in HR or administrative roles.
• Bachelor’s degree in Human Resources Management or a relevant field.
• Strong organizational and communication skills.
• Familiarity with HR systems and Japan labor legislation.
• Proficiency in spreadsheets and MS Office applications.
• Ability to handle confidential information with discretion.

Benefits

• Competitive salary based on experience and qualifications.
• Performance-based bonus and annual salary review.
• Statutory insurance and benefits in accordance with local regulations.
• Professional training and career development opportunities.
• International and collaborative working environment.
• Annual leave and company holidays.
• Other allowances and benefits subject to company policy.

Work Location

Yokohama, Japan